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We are an online community that has been set up to bring together anyone, anywhere in the world, who is interested in transactional analysis, online.

Our executive director, Julie Hay, is our data controller, data processor and data control officer and pays personal attention to how we maintain information about those who contact us. We send out mailings only to those who have provided their contact information to us and confirmed that they wish to receive mailings. Our website uses cookies to collect the usual types of visitor information for analysis and you can set your browser not to accept these, although some websites will then not function completely.

We process information by storing it within reputable CRM and accounting systems. We maintain minimal information about our members and only what they have provided. This information is made available online to others who have chosen to become members of WOTAA.

Our lawful basis for maintaining records is as defined in the Information Commissioner’s Office (2018): “Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.” (p.13).

Our intended purposes for maintaining records include:

  • managing the provision of services in line with contractual arrangements
  • advising about potential provision of services that may become contractual arrangements with WOTAA and/or others
  • reporting our business results to the relevant authorities (accounts, tax, etc)
  • other purposes as may arise in order to carry out the usual functions of the organisation

We provide this information when requested by the individual or when the individual has confirmed that they wish the information given to a third party.

Information kept by us includes, where relevant and known, the following within our database: name, email address(es), address details, telephone and/or other contact details, status relating to qualifications, services provided, fees agreed, and sometimes notes of conversations that remind us of our discussions with you.

Reference: Information Commissioner’s Office (2018) Guide to the General Data Protection Regulation (GDPR)  https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/  (note – living document updated regularly)

 

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